Storing invoices including purchase ledger and accounts payable files in hard copy can force you to incur extortionate storage costs for at least five years or they can consume huge amounts of space in your AP department. Administration staff spend 30% of their days looking for documents as well as filing and photocopying them.
There is a better solution, however, which provides an efficient, secure, cost effective and HMRC compliant method of document storage. Invoice scanning provides a fully digitised version of your invoices that are stored electronically which has improved document management practices in offices from London to Manchester and beyond.
Here at Pearl Scan we provide an excellent invoice scanning and data capture service which can be tailored to suit the varying needs of our clients. Our services cover London and the South East, Manchester, Birmingham and the rest of the UK. We have the data capture technology to scan invoices in high quality capturing, indexing and OCR processing all of the relevant data. We can scan invoices of any size and convert them to PDF, PDF searchable, TIFF and JPEG files. It is the perfect solution for companies facing problems with space, costs and efficiency and has been proven to bring the huge range of benefits listed above and more.
Our invoice scanning process is simple…
COLLECTION- We can collect your documents from London and the surrounding areas with our secure nationwide collection service.
PREPARATION- Once your invoices are at our secure scanning bureau they will be prepared for scanning with the removal of fasteners to ensure a smooth digitisation process.
SCANNING INVOICES- We will scan your invoices using the latest super-fast, ultrasonic scanners to any required format in colour or black and white.
OCR PROCESSING- OCR software can be applied to the digital images to make them fully text-searchable which is highly beneficial for file retrieval.
FILE INDEXING- Digital files will then be indexed by pre-agreed criteria such as invoice number, purchase order number, invoice date, supplier names.
QUALITY CHECKS- All scanned images will be checked for quality to keep up to our ISO standards.
DIGITAL DATA DELIVERY- The scanned data can be delivered to you on CD, DVD, USB or emailed to you with files encrypted for extra security.
SECURE SHREDDING- Once you are happy with your digital copies, the original invoices can be securely shredded and disposed of, returned to you or stored for a further required period.
For more information about our London invoice scanning services, if you would like to know more about our invoice scanning service continue reading our dedicated page.
Nationwide: 0845 225 5923 London: 0207 183 1885
Our services offer solutions to many departments of different industries:
We have a decade of experience working with the most reputable companies in the UK. Find out more about our clients.